Tracking parts and inventory
Parts are the filters, belts, fuses, fittings, and other supplies you keep on hand for maintenance work. MaintenanceOps helps you answer three practical questions quickly: What do we stock? How many do we have? Where can a technician find it?
Add a part
Section titled “Add a part”Select + New part and enter the information your team will actually use:
| Field | Why it matters |
|---|---|
| Part name | Gives technicians a clear searchable description |
| Part number | Helps identify the exact replacement when ordering |
| Category | Groups similar parts for filtering and reporting |
| Unit cost | Helps capture maintenance cost when the part is used |
| Reorder at | Triggers low-stock attention before the shelf is empty |
Only the part name is required, so you can start quickly and improve the record later.
Choose a useful reorder point
Section titled “Choose a useful reorder point”A reorder point should give you enough time to buy more before the final units are consumed.
For example, if you normally use four filters before a replacement shipment can arrive, a reorder point of 4 gives you a warning while usable stock still remains.
Find a part quickly
Section titled “Find a part quickly”Use Search for names and part numbers, Stock filters for in-stock, low-stock, or out-of-stock items, and Category or Location filters to narrow the catalog.
| View | Best use |
|---|---|
| Panel | Browsing parts as cards |
| Table | Sorting and comparing many records |
| Split | Keeping the list visible while reviewing one part in detail |
Parts stored in several places appear under Multiple locations. Parts without storage assignments appear under No location.
How stock connects to work orders
Section titled “How stock connects to work orders”When a technician records a stock part as used on a work order, MaintenanceOps reduces inventory automatically. This keeps the part usage connected to the maintenance history and helps the on-hand number stay current without a separate adjustment.
See Tracking time, parts, and purchases for the work-order side of the process.
A simple setup standard
Section titled “A simple setup standard”For routinely stocked parts, aim for:
- Clear part name.
- Manufacturer or supplier part number.
- Accurate unit cost when known.
- Sensible reorder point.
- At least one storage location and quantity.